Communications Assistant

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening following vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required . Candidates will be assessed by UN Human Resources team for particular type/level of function

Communications Assistant

Jakarta Raya

Responsibilities:

Post Title: Communications Assistant

Pre-classified Grade: ICS-5

Supervisor: Communications Analyst/Communications Associate

Under the guidance and direct supervision of the Communications Analyst or Communications Associate, the Communications Assistant supports the implementation of the communications and advocacy strategies of the office to increase the standing and awareness of UN with partners, the media and the public. The Communications Assistant promotes a client-oriented approach in UN.

The Communications Assistant works in close collaboration with the Management Support and Business Development, Programme, Operations and project staff in the Country Office and UN HQ, as required.

Key Results Expected

Summary of Key Functions:

Support to implementation of communications and advocacy strategies

Administrative support to communications team

Facilitation of knowledge building and knowledge sharing

Supports the implementation of CO communications and advocacy strategies and CO publications policy focusing on achievement of the following results:

Logistical support to the organization of publicity/outreach for the CO programme, knowledge-sharing events and promotional opportunities, especially UN events.

Dissemination of information and publications; assistance at public events such as roundtable discussions, press conferences, briefing sessions, interviews.

Maintenance of information database and photo library

Collection of information, preparation of content for the web sites

Extraction of data from various sources.

Research and retrieval of statistical data from internal and external sources;

Arrangement of briefings and regular meetings with other UN agencies in the CO and with national and international media.

Logistical support to UN information campaigns (UN Day, World AIDS Day, etc.)

Administrative and logistical support to the communications team, including for initiatives such as media workshops, press briefings, report launches, etc.

Budgetary support in Atlas as required, including creation of vendors

Review of translations, contacts with printers and other suppliers to ensure production

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

Identification, documenting and drafting of best practices and lessons learned.

Participation in training for the CO staff on effective communications and advocacy.

Impact of Results

The key results have an impact on the reputation and standing of UN in the country. High quality information material and well-organized public events enhance UN position as a strong development partner. A client-oriented and efficient approach impact on the image of UN in the country.

Requirements:Recruitment Qualifications

Education:Secondary education. University Degree desirable, but it is not a requirement.

Experience: 5 years of relevant experience in communications, public relations and administration. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements:Fluency in UN and national language of the duty station.

HOW TO APPLY

Interested candidates are invited to send the application in ENGLISH, with:

Cover letter, clearly specify suitability and availability date,

Applicant must complete P11 Form and submit as part of their application, which can be downloaded from http://www.undp.or.id/p11/P11_Personal_history.docx